Click to download the job option file that you need.

Acrobat 5    Acrobat 6    Acrobat 7    Acrobat 8    Acrobat 9  (Also for later versions of Acrobat)

You may install these joboptions to work with Adobe Acrobat Standard or Professional under Windows as follows.

• Download and unzip the appropriate joboption file. It will have the extension ".joboptions". Remember the location where you saved the file.
• Locate Adobe Acrobat Distiller in your Program Menu and launch it.
• Click on "Settings" and then on "Add Adobe PDF Settings".
• Navigate to the joboptions file and click on it.

• Run the full pdf test including the margin, searchability and image resolution tests

Click on "Download your file overlaid with border templates for inspection." If you view the superimposed PDF file, you will see a gray rectangle on each page. If the text is entirely inside the gray area, your margins are fine. If any text falls outside the gray area, you will need to adjust your margins settings.

Note that the margin test sometimes produces incorrect results. If visual inspection of the overlaid file shows that the margins are fine then you may safely ignore any erroneous warnings.

Enabling the Subset option reduces the size of your PDF file, as it allows Distiller to embed only the specific font characters used in the document, rather than the entire character set for each font.

If you follow the directions in: How do I create compliant PDFs from Word? and How do I create compliant PDFs from LaTeX?, then you should not see the above error.

If you are generating figures for your document using some graphics program, make sure to enable font subset embedding in that program as well, else you will not be able to upload your document.

You can use the following manual process for Adobe Acrobat Standard or Professional to check for font embedding:

• Under the View menu, be sure that "use local fonts" is not checked.
• On the Print panel, check "Print to file". This will cause Acrobat to try to assign fonts to all the fonts in the document.
• Go to Document Properties > Fonts and click on the "list all fonts" button
• In the Font Information panel the first column gives the original font name and the second gives the font type (i.e., Type 1 or TrueType). In the fourth column ("Used Font"), it should say "Embedded Subset". The fifth column ("Type") must match the second column.

Long Answer: Earlier TeX/LaTeX installations used METAFONT technology to create Type 3 fonts. These fonts were customized for the printing device for which they were meant. Unfortunately that does not help in the creation of PDF that renders well on the screen as well as in print. If you have the (La)TeX system installed on your own computer, upgrade it to a newer version. Most newer packaged distributions come with Type 1 fonts. Please read the LaTeX Support section for more specific details. If you are using a network installation of LaTeX, please request your system administrator to upgrade the installation with a more recent distribution. Unfortunately, there is no reliable way to convert fonts from bitmapped to vector once the document has been generated. The changes have to be made when converting from latex --> dvi --> PDF.

dvips -Ppdf -G0 -tletter

ps2pdf

If you are using MS-Word to write your manuscript, but have used some other graphics package to create images for you document, the likely culprit is the graphics program. Make sure that only Type 1 fonts are used to generate all images.

1. In MS-Word documents, if the fonts suggested in "templates" are replaced by local fonts (which happen to be composite fonts), the resulting PDF will not comply with submission requirements and hence you will not be able to upload it. For additional details on how to eliminate such fonts from your document, please refer to MS_Word Support page.
2. With suitable macros and input encoding, TeX provides support for Unicode character set. If your LaTeX preamble contains lines such as:

   \usepackage[encapsulated]{CJK}
   \usepackage{ucs}
   \usepackage[utf8]{inputenc}
   

   these lines must be removed before you create PDF from your LaTeX source.

• After creating the PDF, open it with Adobe Acrobat Standard or Professional and save it using "File | Save As". If you have Acrobat 6 or higher, you can also use the option "File | Reduce File Size ..." In the latter case rerun the pdf test to make sure that the file still is compliant.
• Do not use color unless it is necessary. For example, use different line types rather than colors in a plot.
• For plots, use vector or metafile graphics (e.g. eps, ps, wmf, etc.) rather than bitmapped graphicss (e.g. tif, bmp, gif, jpg, etc.). The former is not only compact in size, but also scalable without losing resolution. If the figures are generated using MATLAB, use the Edit-Copy Figure method with the Copy Options set to Preserve information (Metafile if possible). Do not use screen capture or set the Copy Options to Bitmap.
• For bitmap images such as photographs, generate the original file in the lowest resolution and color depth that will preserve the information and quality. Note that many color scanners are capable of very high resolution and color depth, and some of them are default to the highest settings. If the original image resolution cannot be reduced, e.g. due to the lack of a graphical editing software, it can be reduced when converting to PDF file using Acrobat Distiller by proper settings in the Job Options menu.
• Limit the number of curves in a plot to the minimum. For example, for Monte Carlo dispersion results, do not use the Carpet plot (overlay hundreds of lines in the plot), rather use the min-mean-max plot.
• Since all fonts must be embedded, keep the number of font types used in the manuscript to the minimum.

• Click a few times on the Reload button of your browser.
• In MS Internet Explorer 7 or 8, go to Tools/Internet Options. Under the tab "General" click on the button "Settings," and experiment with the settings of "Check for newer versions of stored pages."
• Clear the cache of your browser. MSIE: Tools/Delete Browser History, use Delete Temporary Internet files to clear the cache. Firefox: Use Tools/Clear Recent History to clear the cache. Opera 7:
• Use a different computer (sorry, but some times, a drastic action such as this is required).

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