The conference manuscript submission system imposes several requirements on the pdf files and the style of the manuscript that may cause the submitting author some inconvenience. Most of these requirements are based on IEEE's efforts to standardize conference manuscripts properties and layout. Additional requirements (e.g. page limits) are set by individual conference. Please see the section on Compliance for further information about why these requirements are necessary. Briefly,

• All fonts must be embedded in the file
• Fonts that require non-English language support are not allowed
• Two-column format in the IEEE style is required for final submissions and recommended for initial submissions
• For IEEE conferences, the paper size for final submission must be US Letter. For non-IEEE conferences, please refer to the conference website for the requirement
• The document margins must satisfy the printer's requirements
• The number of pages and the file size must satisfy the conference requirements
• The document should not have any password protection

We have noticed that a few software packages invariably breakdown the created PDF files. Listed below are these packages and associated problems. Please note that using these packages will likely delay preparation of conference proceedings. Authors are strongly advised to not use these packages.

1. Scientific Word/Workplace: If you are using graphics in your documents created with Scientific Word/Workplace, chances are that the resulting PDF, will not show some of them.
2. Scientific Word/Workplace: Due to the font encoding used in the system, once the file is stamped with page number, it is rendered non-searchable. Such files will need to be replaced, delaying the conference proceedings production.
3. DVIPDFM: This is one of the popular dvi -> PDF conversion package. If your files has text and equations only, there should not be a problem. However, if you have images in your document, when the resulting PDF file is "pre-flighted" (readied for the CD-ROM), the PDF file breaks down. This will again require that you resubmit your papers.

Before preparing your manuscripts, you are urged to read the following sections:

1. Compliance to better understand what these new requirements are
2. Page Setting to begin preparing the document
3. (La)TeX Support or MS-Word Support, depending upon which one you are using to prepare your manuscript
4. PDF Support
to see how to configure Distiller, Ghostscript etc to produce compliant PDF files

After preparing manuscripts and converting it to PDF, you should Test your PDF document to make sure that it meets above requirements. Follow these links to see how to resolve typical reasons for documents failing the PDF compliance tests:

1. "Font" Not embedded error: encountered in both LaTeX and Word due to incorrect options in creating PDF
2. Bitmapped Font error: typically encountered using LaTeX see also Bitmapped Font in Figures
3. Oriental Language Font error: typically encountered using Word
4. Password protection: encountered when distilling the file using Acrobat Distiller or Ghostscript

All manuscripts (initial as well as final) must be submitted electronically. Hardcopy manuscripts are no longer required nor accepted in lieu of electronic files.